1. Data protection at a glance

General information

The following notes provide a simple overview of what happens to your personal data when you apply to our mentoring program. Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our data protection declaration listed below this text (see paragraphs 2-5 of this declaration).

Data collection in the course of the application process

Who is responsible for the data collection on this website?

The data processing on this website is carried out by the website operator. You can find his contact details in the imprint of this website.

How do we collect your data?

Your data is collected by you providing it to us. This can be, for example, data that you enter in a contact form.

What do we use your data for?

We use your data to review your application, to contact you as part of the application process, and to conduct any interviews or selection procedures that may be required. If you are accepted into the program, your data will continue to be stored for communication between you and EMA and its ouissal partners. If you are not selected, there is an option for EMA and its Ouissal partners to store your data for future communication – for example, in the context of a new project.

As part of the application process, the personal data mentioned above will be collected from you. This data will be treated confidentially by us and will only be used for the stated processing purposes.

What rights do you have regarding your data?

Within the scope of the applicable legal provisions, you have the right to obtain information free of charge at any time about the origin, recipient and purpose of your stored personal data. You also have a right to request the correction, blocking or deletion of this data. For this purpose, as well as for further questions on the subject of data protection, you can contact us at any time at the address given in the imprint. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

2. General notes and mandatory information

Data privacy

The operator of these pages takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection statement.

When you apply, various personal data are collected. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Ema attaches great importance to the protection of your data. That is why we store them exclusively on our own server in Germany. We point out that data transmission over the Internet (eg communication by e-mail) security gaps. A complete protection of the data against access by third parties is not possible. 

Note on the responsible entity

The responsible body for data processing on this website is:

EMA e.V. ‐ Euro-Mediterranean-Arab Association
Clara Gruitrooy (General Secretary)
Stresemannstr. 21
10963 Berlin

Phone: +49 (0)30 25 35 92 72
E-Mail: info@ema-germany.com

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke an already given consent at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right of complaint to the competent supervisory authority

In the event of violations of data protection law, the person concerned has the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority for data protection issues is the state data protection commissioner of the federal state in which our company is based. A list of the data protection officers in the federal states and their contact details can be found in the following link: https://www.bfdi.bund.de/ DE/Infothek/ Anschriften_Links/anschriften_links-node.html.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as requests that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising e-mails

The use of contact data published within the framework of the imprint obligation to send advertising and information materials not expressly requested is hereby prohibited. The operator of the pages expressly reserves the right to take legal action in the event of unsolicited promotional information, such as spam e-mails.

3. Data collection on our website

Cookies

The Internet pages partly use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called session cookies. They are automatically deleted after the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Cookies that are required to carry out the electronic communication process or to provide certain functions you have requested are stored on the basis of Art. 6 (1) lit. f DSGVO. Insofar as other cookies (e.g. cookies for the analysis of your surfing behavior) are stored, these are treated separately in this privacy policy.Server-Log-Dateien

Der Provider der Seiten erhebt und speichert automatisch Informationen in so genannten Server-Log-Dateien, die Ihr Browser automatisch an uns übermittelt. Dies sind:

– browser type and version

– Operating system used

– Referrer URL

– Host name of the accessing computer

– Time of the server request

– IP address

This data is not merged with other data sources.

The basis for the data processing is Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the technically error-free and optimized provision of its services.

Contact form / Contact by e-mail

If you send us inquiries via the contact form or by e-mail, your data from the inquiry form, including the contact data you provided there or the e-mail, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of the data entered in the contact form or sent by e-mail is therefore based exclusively on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

The data entered by you in the contact form or sent by e-mail will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after processing your request has been completed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Registration on this website

You can register on our website to use additional functions on the site. We use the data entered for this purpose only for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise we will reject the registration.

The selected password will be stored hashed in the database. For basic considerations, you should change it regularly and not use it to log in to other websites.

In order to access the contents of the member area, it is necessary for you to log in with your chosen login data (username and password). The transmission takes place via an SSL-encrypted connection, recognizable by the green lock symbol in the address bar of the browser.

The time of login and the IP address from which the login was made are stored. The storage is based on Art. 6 para. 1 lit. f DSGVO, as we have a legitimate interest for security reasons, e.g. in the event of hacker attacks to deactivate the compromised login data or to block the IP address from which the attack took place.

For important changes, for example in the scope of the offer or for technically necessary changes, we use the email address provided during registration to inform you in this way.

The processing of the data entered during registration is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke any consent you have given at any time. For this purpose, an informal communication by e-mail to us is sufficient. The legality of the data processing already carried out remains unaffected by the revocation.

The data collected during registration will be stored by us as long as you are registered on our website and will then be deleted. Statutory retention periods remain unaffected.

Processing of data (customer and contract data)

We collect, process and use personal data only to the extent that they are necessary for the establishment, content or modification of the legal relationship (inventory data). This is done on the basis of Art. 6 para. 1 lit. b DSGVO, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. We collect, process and use personal data about the use of our websites (usage data) only insofar as this is necessary to enable the user to use the service or to charge for it.

The collected customer data will be deleted after completion of the order or termination of the business relationship. Statutory retention periods remain unaffected..

Data transfer upon conclusion of a contract for services and digital content

We transmit personal data to third parties only if this is necessary for the processing of the contract, for example, to the credit institution entrusted with the processing of payments.

A further transmission of data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, for example for advertising purposes.

The basis for the data processing is Art. 6 para. 1 lit. b DSGVO, which permits the processing of data for the fulfillment of a contract or pre-contractual measures.

4. Newsletter

Newsletter data

If you would like to receive the newsletter published by EMA, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example by sending a short message with the subject line “unsubscribe” to unsubscribe@ema-germany.org. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from the distribution list after you unsubscribe from the newsletter. Data that has been stored by us for other purposes (e.g. e-mail addresses for the member area) remains unaffected by this. 

Liability for contents

This website was compiled with the greatest possible care. Nevertheless, no guarantee can be given for the correctness and accuracy of the information contained. Any liability for damages arising directly or indirectly from the use of this website is excluded, unless caused by intent or gross negligence.

If this website refers to websites operated by third parties, EMA accepts no responsibility for their content.

5. Online events, meetings and webinars via “Zoom”

We use the tool “Zoom” to conduct online meetings, video conferences, online events and/or webinars. “Zoom” is a service provided by Zoom Video Communications, Inc. (55 Almaden Blvd, Suite 600, San Jose, California (95113), USA).

Responsibility

When you visit the “Zoom” website, the provider of “Zoom” is responsible for data processing. However, the visit to the website is only necessary for the use of “Zoom” in order to download the software for the use of “Zoom”. You can also use “Zoom” if you enter the respective meeting ID and, if applicable, further access data for the meeting directly in the “Zoom” app. If you do not want to or cannot use the “Zoom” app, you can also use the basic functions via a browser version, which you can also find on the “Zoom” website. Various types of data are processed when you use “Zoom”. The scope of the data also depends on the information you provide before or during participation in an “Online Meeting”.

Description of data processing

The following personal data are the subject of processing:

• User data: First name, last name, phone (optional), email address, password (if “single sign-on” is not used), profile picture (optional), department (optional). However, this may be different for various other online events where we may ask you to provide additional mandatory information such as profession, organization, country, etc. during the registration process. In such cases, for example, you may see the following disclaimer: “I agree that EMA and its cooperation partners may store and process my personal data for the purpose of my registration and to receive further information and invitations. I agree that I may be depicted on visual and audio recordings made during the event for the purpose of documentation and online publication.”Metadaten der Veranstaltung: Thema, Beschreibung (optional), IP-Adressen der Teilnehmer*innen, Geräte-/Hardware-Informationen

• For recordings (optional): MP4 file of all video, audio and presentation recordings, an M4A file of all audio recordings and a text file of the online meeting chat.
• For dial-up by telephone: Information on incoming and outgoing phone number, country name, start and end time. If required, further connection data such as the IP address of the device can be stored.
• Text, audio, and video data: In an “online meeting” you may be able to use the chat, question or poll functions. To this extent, the text entries you make are processed in order to display them in the “online meeting” and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and any video camera of the terminal device will be processed accordingly for the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time via the “Zoom” applications.

To participate in an “online meeting” or to enter the “meeting room”, you must at least provide information about your.

Description of data processing

We use “Zoom” to conduct “online meetings”. If we want to record “online meetings”, we will inform you in advance in a transparent manner and – if necessary – ask for your consent. If an online meeting is recorded, this will also be indicated in the “Zoom” app. If it is necessary for the purpose of recording the results of an online meeting, we will log the content of the chat. As a rule, however, this will not be the case. In the case of webinars, we may also process questions asked by webinar participants for the purpose of recording and following up on webinars. If you are registered as a user:in at “Zoom”, reports of “online meetings” (meeting metadata, telephone dial-in data, questions and answers in webinars, survey function in webinars) can be stored at “Zoom” for up to one month. The possibility of software-based “Attention Tracking” in “Online Meeting” tools such as “Zoom” is deactivated. Automated decision-making within the meaning of Art. 22 DSGVO is not used.

Legal basis for data processing

Insofar as personal data is processed, Section 26 BDSG is the legal basis for data processing. Insofar as, in connection with the use of “Zoom”, personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of “Zoom”, Art. 6 (1) (f) DSGVO is the legal basis for data processing. In these cases, we are interested in the effective implementation of “online meetings.

Incidentally, the legal basis for data processing when conducting “online meetings” is Art. 6 para. 1 lit. b) DSGVO, insofar as the meetings are conducted in the context of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 para. 1 lit. f) DSGVO. Here, too, we are concerned with the effective implementation of “online meetings”.

Recipient / passing on of data

Personal data processed during participation in “online meetings” will not be passed on to third parties unless this is expressly intended.  Please note that content from “online meetings” as well as from personal conversations is often used for communication with customers, interested parties or third parties and is therefore intended to be passed on..

Other recipients: The provider of “Zoom” necessarily receives knowledge of the aforementioned data, insofar as this is provided for in our order processing agreement with “Zoom”.

Data processing outside the European Union

Zoom” is a service of a provider from the USA. The processing of personal data therefore also takes place in a third country. We have concluded an order processing agreement with the provider of “Zoom” with EU standard contractual clauses. For more information on data protection at Zoom, please refer to the provider’s privacy policy at: https://zoom.us/privacy und https://support.zoom.us/hc/en-us/articles/360000126326-Official-Statement-EU-GDPR-Compliance

You can find EMA’s privacy policy online at https://www.ema-germany.org/en/the-ema/contact/legal-disclaimer/